Sample Forms for Hotel Front Office Operations
1. Registration Form
Hotel Registration Form Guest Information: ------------------------------ Name: ________________________________________ Address: ______________________________________ City: ___________________ State: _______________ Country: ___________________ ZIP Code: _________ Phone Number: ________________________________ Email: _______________________________________ Reservation Details: ------------------------------ Booking Reference Number: _______________________ Arrival Date: ______________ Departure Date: _______ Room Type: ____________________________________ Number of Guests: ______________________________ Identification: ------------------------------ Passport/ID Number: _____________________________ Issuing Country: _________________________________ Payment Information: ------------------------------ Credit Card Type: _______________________________ Credit Card Number: _____________________________ Expiration Date: ________________________________ Signature: ______________________________________ Date: _________________________________________
2. Reservation Form
Hotel Reservation Form Guest Information: ------------------------------ Name: ________________________________________ Address: ______________________________________ City: ___________________ State: _______________ Country: ___________________ ZIP Code: _________ Phone Number: ________________________________ Email: _______________________________________ Reservation Details: ------------------------------ Check-In Date: ______________ Check-Out Date: ______ Room Type: ____________________________________ Number of Rooms: _______________________________ Number of Adults: __________ Number of Children: ____ Payment Information: ------------------------------ Credit Card Type: _______________________________ Credit Card Number: _____________________________ Expiration Date: ________________________________ Special Requests: ------------------------------ ________________________________________________ ________________________________________________ Signature: ______________________________________ Date: _________________________________________ Hotel Use Only: ------------------------------ Reservation Number: _____________________________ Confirmation Sent: _______ (Date) ________________
3. Message Slip
Hotel Message Slip Date: _______________ Time: _______________ To: _______________________________________ Room Number: ______________________________ Message: --------------------------------------------------- ________________________________________________ ________________________________________________ ________________________________________________ From: ______________________________________ Action Required: _______________________________ Message Taken By: ____________________________
4. C Form for Foreign Guests
C Form for Foreign Guests Hotel Information: ------------------------------ Hotel Name: ___________________________________ Hotel Address: _________________________________ City: ___________________ State: _______________ Country: ___________________ ZIP Code: _________ Phone Number: ________________________________ Guest Information: ------------------------------ Name: ________________________________________ Nationality: ___________________________________ Passport Number: _______________________________ Visa Number: __________________________________ Date of Arrival: ________________________________ Date of Departure: ______________________________ Guest Address in Home Country: ------------------------------ Address: ______________________________________ City: ___________________ State: _______________ Country: ___________________ ZIP Code: _________ Phone Number: ________________________________ Guest Address in Host Country: ------------------------------ Address: ______________________________________ City: ___________________ State: _______________ Country: ___________________ ZIP Code: _________ Purpose of Visit: ------------------------------ ________________________________________________ Signature of Guest: _____________________________ Date: _________________________________________ Hotel Use Only: ------------------------------ Form Completed By: _____________________________ Date Submitted to Authorities: ___________________
These forms are essential tools for the smooth operation of a hotel’s front office, ensuring accurate record-keeping and efficient service delivery to guests.